Invoices
Invoices that never change once they’re issued
Foliant turns each order into a branded invoice with a gap-free number. Once it’s issued, it’s locked: prices, totals and number stay exactly as your customer got them, and corrections go on a credit note.
- 1
Start from the invoice template
Every store gets a ready-made Receipt / Invoice template in its own language. Add your logo, colors and legal details.
- 2
Turn on numbering
Choose a prefix and the next number. Invoices then get numbers in sequence, without gaps, and keep them.
- 3
Let the PDF reach your customer
A link in Shopify’s order emails and order pages, or an email from Foliant with the PDF attached.
Invoices done properly
Locked once issued
Turn on locked invoices and an issued invoice stays exactly as it was sent, even if the order changes later. Every reprint is the stored original.
Gap-free numbers
Invoices, credit notes and quotes each in their own series, with a prefix, a suffix and a next number that only moves forward.
VAT and legal details
Your VAT numbers, legal name and registrations on every invoice, with reverse-charge and OSS notes when they apply.
PDFs customers can open
A download link in Shopify’s emails, on the order status page and in customer accounts.
Your design
Edit the invoice with the visual editor, or in Liquid code with a live preview.
Print one or hundreds
From Foliant’s Orders page, Shopify’s own Print menu, the Shopify app on your phone or Shopify POS.
Questions
- Can customers download their own invoice?
- Yes. Foliant adds a PDF link to Shopify’s order emails, the order status page and customer accounts, where signed-in customers get a My documents page with every order’s documents. On paid plans Foliant can also email the PDF itself.
- Can an issued invoice still change?
- No. With locked invoices on, an invoice is frozen when it’s issued: by default the first time it’s printed, downloaded, exported or emailed, or when the order is paid, or only when you click Issue & lock. From then on its prices, totals and number never change, and every reprint is the stored original. To correct it, issue a credit note. Locked invoices are on every plan.
- Does Foliant number invoices in sequence?
- Yes, when you turn on Number invoices in Settings › Documents & printing. Each invoice gets the next number in its own series the first time it’s printed, downloaded, exported or emailed, and keeps it. Credit notes and quotes can have their own series.
- Can an invoice be in my customer’s language?
- Yes. A template can print in the customer’s language, so the same invoice comes out in French for one customer and German for another.
- Is there a free plan?
- Yes: 10 printed orders a month, with every document template, your logo and colors, locked invoices with gap-free numbers, and PDF links in Shopify emails. Paid plans add more orders, emailed PDFs and, from Growth, the visual editor and VAT checks.
Read next
Issue your first locked invoice today
Install Foliant, open the Receipt / Invoice template and print an order.